University of Jos - Nigeria
UNIVERSITY OF JOS, NIGERIA
OFFICE OF THE REGISTRAR
INVITATION TO BID FOR THE PROCUREMENT OF GOODS &
WORKS/EXPRESSION OF INTEREST FOR THE PROVISION OF
CONSULTANCY SERVICES
1.0 PREAMBLE
In compliance with the provisions of the Public Procurement Act 2007, the
University of Jos, Nigeria wishes to invite interested and competent
Contractors/Consultants for the procurement of the following:
(A) GOODS AND WORKS (NEEDS ASSESSMENT OF NIGERIAN
PUBLIC UNIVERSITIES - SPECIAL PRESIDENTIAL INTERVENTION)
Lot 1 Tractors (MF 375/75 HP – 2014 Model) – 2No.
Lot 2 Ambulance (Toyota Hiace, Standard Roof – Petrol) – 1No
Lot 3 Water Tanker (Mercedes Benz Atego 1517 Water Tank with
Water Pump attached - 10,000Litres) – 1No
Lot 4 Fire Engine (Mercedes Benz Atego 1725 with Fire Fighting
Super Structures) – 1No
Lot 5 Construction and Furnishing of Staff Office Complex
Lot 6 Construction and Furnishing of Staff Office Complex
(B) CONSULTANCY SERVICES (NEEDS ASSESSMENT OF NIGERIAN
PUBLIC UNIVERSITIES - SPECIAL PRESIDENTIAL INTERVENTION)
Lot 7 Provision of Consultancy Services (Architectural, Structural
Engineering, Mechanical and Electrical Engineering, Quantity Surveying)
for the Construction and Furnishing of Staff Offices (Lots 5 & 6).
(c) SERVICES (INTERNALLY GENERATED FUND)
Lot 8 University Landed Property and Chattels Valuation
Lot 9 Collaboration to Develop Students Information System (SIS)
To collaborate with the University of Jos ICT Directorate to design and
develop a new SIS using dynamic web-based Technologies and
frameworks. It should have complete students, staff and academic
management system.The University of Jos will have 100% ownership of
the application Including intellectual Property Rights (IPR), source codes
and copyright.
Lot 10 Collaboration to Develop Registry information System (RIS)
To collaborate with the University of Jos ICT Directorate to design and
develop a new RIS using dynamic web-based technologies and
frameworks. It should have complete human resources management and
payroll systems.The University will have 100% ownership of the
application including Intellectual Property Rights (IPR), source codes and
copyright.
2.0 SCOPE OF CONSULTANCY SERVICE UNDER NEEDS
ASSESSMENT
(i) Preparation of preliminary design
(ii) Advising on cost alternative
(iii) Production of detailed working drawings
(iv) Preparation of detailed bills of quantities, article of agreement and
checking of tender reports
(v) Normal site supervision and related Consultancy Services
3.0 MANDATORY REQUIREMENTS
The following are the mandatory requirements that should be provided by
all interested contractors:
(a) Evidence of company registration with the Corporate Affairs
Commission (CAC).
(b) Company Audited Accounts for the last Three (3) years (i.e. 2013,
2014, & 2015), duly signed and stamped with a professional stamp by a
professional accounting/audit firm and signed by the client.
(c) Evidence of Tax Clearance Certificate for the last Three (3) years (i.e.
2014, 2014, & 2015).
(d) Certificate of compliance with the provisions of section 6 (1), (3) of
the amended Industrial Training Fund (ITF) Act No. 19 of 2011(Evidence of
up-to-date payment of ITF employers contribution), valid for 2017.
(e) Pension Clearance Certificate valid for 2016 from PENCOM in line
with Pension Reform Act 2014 and evidence of remittance for ALL
company staff.
(f) Certificate of Interim Registration Report(IRR) with Bureau of Public
Procurement.
(g) Current Clearance Certificate from Nigeria Social Insurance Trust
Fund.
(h) Current Registration with Financial Reporting Council of Nigeria.
4.0 OTHER REQUIREMENTS
(a) Evidence of Financial Capability and banking support and Statement
of Account for the last 12 months.
(b) Evidence of similar and verifiable projects executed and/or
completion certificate(s) or interim valuation certificates [and not just
award letter(s)] within the last five (5) years.
(c) Sworn Affidavit that none of its Directors has been convicted in any
country for financial matters.
(d) Sworn Affidavit by the MD/CEO of the company (who will eventually
sign contract documents) and as registered with CAC indicating that all
documents submitted are genuine and verifiable.
(e) Annual Turnover (must be the same in both TCC and Audited
Reports).
5.0 PREQUALIFICATION OF CONSULTANTS
Interested and competent consultants wishing to be prequalified are
required to submit the following in addition to the mandatory
requirements.
(i) Comprehensive company profile including names and resumes with
photocopies of credentials of key staff with genuine reachable addresses
and phone numbers.
(ii) Evidence of current registration of company with the appropriate
regulatory professional bodies.
(iii) Evidence of current registration of the Principal Partner of the firm
with the professional bodies.
(iv) Evidence of previous and magnitude of similar projects undertaken in
Nigeria by the firm in the last five years (stating client, cost and pictures
on A4 paper).
(v) Any other information to prove the Consultant’s corporate and
technical expertise and capability.
6.0 COLLECTION OF BIDS DOCUMENTS
The bid documents are to be collected in the Office of Head of
Procurement Unit, Room 80, Academic Planning Building, Bauchi Road
Campus on presentation of evidence of payment of the processing fee.
7.0 SUBMISSION
Both Technical and Financial bids for GOODS AND WORKS [with
evidence of payment of non-refundable sum of ₦25,000.00 (Twenty-Five
Thousand Naira only) per lot as Processing Fee obtained from Bursary,
University of Jos] should be spiral bound, packaged in an envelope and
clearly marked “TECHNICAL BID FOR …STATE THE PROJECT AND
LOT…“ or “FINANCIAL BID …STATE THE PROJECT AND LOT…” at the
top left hand corner of the envelope.Interested Consultants in B above are
expected to submit Expression of Interest Documents only.
All submissions are to be addressed to the Head, Procurement Unit,
University of Jos and dropped in the Tender Box provided in Room 94,
Administrative Block, Bauchi Road Campus, Jos not later than 12noon of
Tuesday, 25th July 2017
8.0 OPENING OF BID DOCUMENTS
The Technical Bid documents shall be opened the same day (Tuesday, 25
July 2017) in the presence of bidders or their representatives who choose
to attend at the University Senate Chambers at 12noon at the Bauchi
Road Campus, Jos.
9.0 PLEASE NOTE
Notwithstanding the submission of the technical information, the
University of Jos is neither committed nor obliged to include any
company on any bid list.
(i) Only technically qualified companies shall be invited to attend the
Financial Bids/Proposals opening.
(ii) Original documents on any aspect of a Contractor’s submission may
be requested for sighting during and/or after the opening session.
(iii) University of Jos reserves the right to verify any claim by the
companies. Companies shall therefore include necessary authority and
guarantee for such verification; the absence of which will automatically
result in the disqualification of such a Contractor/Supplier.
(iv) All quotations shall remain valid for three (3) months from the date of
the opening and the supplies shall be accompanied by most favourable
warranty available.
(v) The University of Jos reserves the right to reject any or all bidding
packages.
(vi) Your quotations must include 5% VAT.
(vii) Companies that had earlier submitted pre-qualification documents
and bids for any of the lot(s) above need not to pay but must attached the
evidence of earlier payment.
10.0 GENERAL ENQUIRIES
For enquiries please call 09099596351 or e-mail
[email protected]
Signed:
Mr Monday M. Danjem
Registrar